Terms & Conditions
BoB Clubs Yorkshire
Effective from October 1st, 2024
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These are the Terms and Conditions for BoB Clubs Yorkshire. By engaging with BoB Clubs Yorkshire, its Regional Directors, Regional Coordinators, Club Coordinators, and Members, you agree to comply with the terms set out below.
1. Definitions and General Provisions
• "Member" – an individual who has joined BoB Clubs Yorkshire.
• "Club" – a structured group where Members meet regularly for networking and referrals.
• "Meeting" – an organised, fortnightly gathering of a Club's Members.
• "Documents" – all resources including meeting sheets, guides, templates, designs, and other materials supplied by BoB Clubs Yorkshire to Members or Visitors.
• "Website" – www.bobyorkshire.clubs
• "Membership Fee" – the annual subscription payable for membership of BoB Clubs Yorkshire.
• "Visitor" – any individual who visits a Club Meeting but is not a Member.
• "Coordinator" – the individual responsible for running a specific Club.
• "Chair" – the individual who chairs a specific Club Meeting.
• "Regional Director" – the individual responsible for overseeing Clubs in a specific area.
• "Regional Coordinator" - the individual responsible for running Clubs in a specific area.
• "Professional Category" – The exclusive area of business or profession that a Member represents within the Club, ensuring no conflicts with other Members' professional categories.
2. Membership
• Membership benefits may vary over time, with details provided on the Website.
• Membership services may differ slightly from those initially described.
• Payment of the Registration Fee confirms acceptance of these Terms and Conditions.
• BoB Clubs Yorkshire reserves the right to terminate membership if a Member breaches these Terms and Conditions.
• Membership is personal to the individual and not their business; transfers within a business or to another Club are subject to approval.
3. Clubs
• Membership is confirmed once an individual applies, pays the Membership Fee, and is accepted by the Coordinator on behalf of the Club.
• Membership is non-refundable and cannot be cancelled by the Member.
• Membership lasts for one year, with renewal at the discretion of BoB Clubs Yorkshire.
• BoB Clubs Yorkshire reserves the right to create, postpone, or close Clubs without liability.
• In the event that BoB Clubs Yorkshire postpones or closes a Club, no refunds will be issued unless otherwise specified.
4. Meetings
• Meetings are held fortnightly at specific venues and last two hours.
• Members may visit other Clubs if their profession is not already represented.
• Members will be notified in advance of any change in venue for their Club’s Meetings.
• Only one individual per profession/occupation is allowed in each Club.
• Visitors may attend up to two Meetings before needing to join as a Member.
• Members are expected to attend every Meeting unless prior notice is given.
• If a Member cannot attend, they may send a substitute from a non-conflicting profession.
• Failure to attend regularly, with attendance falling below 60%, will typically result in a meeting to discuss the issue.
5. Member Obligations and Coordinator Responsibilities
• Information provided by Members must be accurate and updated promptly if circumstances change.
• Members must act respectfully towards others at Meetings. BoB Clubs Yorkshire may terminate membership without compensation if behaviour is deemed inappropriate.
• Meetings are arranged and managed by a Coordinator appointed by BoB Clubs Yorkshire.
• The Coordinator is responsible for organising Meetings, venues, and managing visitor bookings.
• Coordinators must be always treated with respect. Failure to treat Coordinators with respect may result in membership termination.
6. Fees, Payment, and Intellectual Property
• The Membership Fee is usually payable in full in advance; however, payment by instalments may be available.
• Fees are listed on the Website and may vary over time.
• An invoice will be provided for all Membership Fees.
• A one-off registration fee is payable upon joining, and if re-joining after leaving.
• A separate Meeting Fee is payable for each Meeting, which is typically paid by standing order into the Club’s designated account.
• Late or non-payment may result in suspension or cancellation of membership.
• All materials supplied by BoB Clubs Yorkshire are subject to copyright and can only be used for the Member’s own business networking.
• Any unauthorised use or reproduction of materials will be considered a breach of copyright and may result in damages being payable.
• All intellectual property rights related to BoB Clubs Yorkshire remain its property.
7. Confidentiality and Data Protection
• BoB Clubs Yorkshire will maintain confidentiality of Member information, except where necessary for providing services.
• Members must also respect the confidentiality of BoB Clubs Yorkshire’s information, including business methods and practices.
• BoB Clubs Yorkshire will comply with UK GDPR regulations when handling personal data.
• Members may take photos at Meetings, but anyone objecting to this should inform the Club Coordinator.
8. Limitation of Liability and Governing Law
• BoB Clubs Yorkshire is not liable for any delay or failure to fulfil obligations due to circumstances beyond its control.
• Liability for any claims is limited to the amount of fees paid.
• BoB Clubs Yorkshire is not liable for indirect or consequential losses, including loss of business opportunities, profit, or business reputation.
• These Terms and Conditions are governed by the laws of England and Wales, with exclusive jurisdiction of the courts of England and Wales.
9. Complaints, Severance, and Waiver
• Members should raise any concerns with their Coordinator, Regional Coordinator or Regional Director as soon as possible.
• Complaints must be confirmed in writing within seven days to be addressed. BoB Clubs Yorkshire will acknowledge complaints and aim to resolve them within 30 days.
• If any provision of these Terms is deemed unlawful or unenforceable, the remaining provisions will continue to be valid.
• Failure by BoB Clubs Yorkshire to enforce any right under these Terms does not constitute a waiver of that right.